BGSA Monthly Meeting – 14:00, October 17 2019

Voting Members Present: Kyle, Spencer, Miranda, Clair, Anmol, Erin

Other: Jessica (GSA Rep), Noelle and Kate guests

Andrew and Gulnara join at 3:00

Treasury Update:

Snack room needs more stock.

Claire and Jenny available to do costco runs.

 $716 from last count.

EDI Working Group – Jessica

Department starting a working group. Grad students that started it, transferred to more faculty heavy. Want a present student voice. Want to make formally affiliated with SGSAC group. Outline sent to bgsa. Would like feedback from the BGSA on purpose and action items. Jessica personal priority to offer a survey of students across biosci of rates and types of breaches of EDI. No data available for this type of thing and no good way to report any type of harassment. Perhaps a departmental response unit. 

If anyone interested to join the group, meeting with GSA President, Vice President, and Secretary. No date set yet. Get in touch Jessica if interested. Can reach out to graduate mailing list to ask for more members of subcomittee.

Proposal of Committee/Working Group of BGSA for this to join the EDI working group.

Kyle moves to create subcomittee of the BGSA.

Spencer seconds

All in favour. No opposed. No abstaining.

Jessica will chair sub committee.

EOT

Doesn’t have: Anmol and Claire. All other voting members have.

Wednesday Nighter Update

Jenny has update from Phil. They realised it was not feasible to have alcohol (to purchase liquor license) or go through the BGSA. To help with promotions they will look into making a formal club next semester.

Monthly Meeting Time – Erin

Thursdays at 330. Setting time for Nov 7th.

Info Session for becoming a wildlife biologist on Nov 7th at 5.

Twitter – Jessica

Jessica wants the go ahead to start account. Contact her if you have ideas or comments.

RE Peter – Spencer

Secured grants from FGSR. Haven’t heard back from Department.

Erin get email from spencer and invite to next meeting.

SGSAC – Spencer

Science by the Pint successful. 108 people. Chose logo.

Want to continue this event, maybe more than once a  semester.

Didn’t cost anything, and made some money from tickets.

BGSA has voting privileges (one per club). Select voting members prior to meeting.

Next meeting: Thursday October 24th, CCIS 5-503

Hear about issues/similar interests in other departments

Strategic Planning – Kyle

Department has a strategic planning working group (one day intensive workshop-discussion). One of their initiates is an official EDI statement for the department. Invited graduate students to participate in that planning. 10-12 spots available. 

Invited bgsa to decide who to send. Want to be a diverse and representative group.

Create a committee to decide who goes based on whatever criteria.

Those going from BGSA should not be able to serve on the selection committee.

Andrew, Kyle, and Jenny as bgsa members.

Spencer motions to vote. Miranda seconds.

Kyle and Jenny abstain.

All in favour: Erin, Claire, Miranda, Spencer, Anmol.

No one opposed.

Kyle moves to create a subcommittee to select the strategic planning group.

Miranda seconds.

All in favour: Erin, Claire, Miranda, Spencer, Anmol, Jessica

Abstaining: Kyle, Jenny

No opposed.

Spencer would like to chair.

Miranda, Claire, and Erin to be on committee to select remaining 9 spots. (List two alternates in case of scheduling)

Outline what are important aspects (EDI being important part of that) and ask for people to explain why they would be a good fit. Make it clear that information is confidential and will be destroyed afterwards. Ok to ask program and year, masters or phd, specialization, and PI of lab, and teaching experience (semesters and classes). Are you an international student, is this your first degree at the uofa.

Form made by next week. Make clear of what working group will be and what will be involved in the process.

Keep open for 10 days. Email Coltman and get approval before letting students know.

Message from chair has some mention of strategic planning.

Combine this email with EDI working group email.

Workshops and Events

Workshop Subcommittee Update

End of November workshop of publication writing/reviewer comments, or grant writing.

Toby willing to join as a faculty member – speak to Gulnara.

Discussion about compensation for professors or students leading workshops/training sessions.

Third Thursdays

Pumpkin Carving

Pumpkins bought – 20. 1.50 per pumpkin. Charging 5 per pumpkin.

Need to get knives.

Kyle made posters, will email out. 

Jenny, Jessica, and Kyle can bring slow cooker for apple cider.

Encourage in email to bring treats.

Ping Pong Tourny

November 21st 5:00  – Erin to submit date change

Can ask for $5 buy in. RSVP to be in tournament.

Purpose to buy new ping pong table.

Prize in addition to trophy can be free # snacks from lounge. BGSA bucks.

Gingerbread

No progress

Proposed event coordinator role, perhaps one of the vice presidents.

Erin can check in to different subcommittees for each event with planning progress.

Erin to create excel sheet with events and point people for each event.

Joint event with OBS and BGSA, plant swap for third thursday event next semester. Communication ongoing. (Andrew and Erin)

Photo Content – BGSA exec members allowed to submit.

Email to Jessica when winner announced so she can post on twitter.

Coffee Hour

Made $100. 

Trivia

Andrew on it. Happening slowly. May move to third thursday next term.

Volunteer Status for Events

• Bonspiel is covered
• Others to cover as needed

Other:

Jessica – Following Departmental meeting last night. Budget cut across university. Strategy to recruit new undergrads, 500 more. Likely means a higher student to ta ratio. Jessica setting up meeting with vp of labour, strengthen/occurence of audits of hours used by tas in the past. 

Meeting Adjourned 3:35pm

BGSA Monthly Meeting – 15:00, September 23 2019

Regrets: Jessica

Introductions

Andrew, Miranda, Anmol, Claire, Nikki (PD), Jenny, Spencer, Erin, Kyle joined at 4:09pm,

Gulnara (guest), Noelle (guest) Phil (guest), Emma (guest), Aneri (guest)

Guest Speakers

• Phil & Yasmine (not present)- 
  • Wednesday Nighters. Weekly Seminar in Ecology Department. Want to bring back as a recurring event, have alcohol at events. Asking BGSA for advice on how to run. Need at least one security, 2 people with EOT and ProServe as sober observers.
  • Advertise to the department or grad list to get a wide breadth of presenters and guests. Possibility of developing a club specifically surrounding this event. Presentations should be in ecology but guests of all departments.
  • Claire, Jenny and Andrew willing to work on it outside of the BGSA.
  • All alcohol has to be purchased through the RATT.

Professional Development (PD)

• Nikki – running PD info session this semester, Aneri potentially taking over next semester. Money from the department for pizza ~$100. Could ask Mark to cover PD information that Deanna usually talks about to make the session more concise.
• Aim for October 24th at 5, Nikki will check Mark’s availability.

Treasurer Update

• Snack Deposit/Coffee Hour Deposit at beginning of September. 595.60. Losing money. (Reimbursement of ~1600 and only selling around 600). Watch next month if tracking up or down. Revisit then. Antonia redid pricing so we are not losing money on any item.

1. 1. Send out email about snack room, maybe attach onto coffee friday email

• Ping Pong Trophy. Spencer to reach out to Nikki’s labmates boyfriend, Jeff (Chili Cookoff – Fab Shop), or Victor (Strickland) for pricing. Nobody against. Budget of approx. $50.

Monthly Meeting Timing

• Send out another poll. Potential for 1-2 Monday, or Monday morning before lab. No monday morning labs.

New Student Q&A

• 3 students show up, from 3 different labs. Timing was close to orientation, possibly moving it later. Ask Kyle what he thinks.
• Make it a more casual, bio beer night/student mixer. Deweys or RATT. Licensed location on campus makes event submission easier.

SGSAC: Science by the Pint

• Graduate association student coalition led by Spencer and Andrew, trying to increase communication between departments and faculties and associations. 
• Science by the Pint – October 4th. Prepaid tickets for The Pint on Whyte. Advertising soon. FCFS for tickets. Andrew, Spencer, Jessica for tickets.
• Broader membership – to be a voting member, need to be an executive on any departmental approved group. Anyone else can attend meetings.

C4W Poster – Lounge

• More stuff on the walls in the lounge. Ad for C4W so more people are aware.
• BGSA to purchase. Spencer to get quote.

Events

• Only income from snack room. Put money into more cost-free events.
• Curling Bonspiel
  • Emily Barry from Tanks lab to volunteer
• Pumpkin Carving (Third Thursday Event for October)
  • Andrew calling about buying bulk pumpkins, knives
  • Jenny and Claire to help Andrew
  • October 24th. Event already submitted but need to change dates with SERM? (Spencer and Erin)
  • Different prize categories, full size chocolates as prizes.
    • Most creative
    • Most spooky
    • Best thesis themed (“Carve your Thesis”, Kyle)

• Plant Exchange in association with OBS
  • Third Thursday event next semester. Andrew and Erin will reach out to OBS.
• Ping Pong. Third Thursday – November
  • Spencer to lead
  • November 21st tentative dates
• Gingerbread/Cookie Decorating. Second Thursday – December
  • Noelle and Andrew
  • Graham Crackers (Can also find gluten free)
  • Need to change date with SERM? (Spencer and Erin)
• Stitch and Bitch
  • Andrew to organize. Separate event than Third Thursday. Two options. Lounge with tea or Deweys. 
  • Third Thursday event next semester, learn to knit, booking cw410. Learning to knit kits.
• Friendsgiving
  • Potluck
  • Pushed to a later time (next semester?), perhaps an informal event

• Photo Contest
  • Noelle and Spencer
  • Only one category this year

• Committee – Physics and Chem grad students to judge

• Trivia

• Andrew – list of volunteers

Workshops

• Thesis Writing Workshop / Candidacy
  • Kyle to lead, Andrew to help
  • Spring 2020
  • Email a professor, James to talk about requirements
  • Buy pizzas

• Mindfulness Seminars
  • Watch for emails.
  • Punch card, water bottle if you go to 6

Other

• Ad Hoc Meetings / Sub Committees for each event. Coordinate amongst selves.
• EDI (Equity, Diversity & Inclusion) working group in the department. Willis talking to Coltman. Upcoming Town Hall. 
• Emma – Philosophy Pint
• First Thursday of every month – The Faculty Club.

Next Meeting

• Go over Proposed Events/Workshops. Not covered in this meeting.

Meeting Adjourned 4:42pm

BGSA March Exec Meeting – Monday, March 25, 1:00 – 2:00 pm

Regrets: Ruhul, Alyssa

Housekeeping

• BGSA Lounge: Andrew
  • Photo contest has submissions, need more research submissions. Have lots of coffee so will keep selling that and will use that for lounge. All baking goods are being provided for the rest of the semester. Want to think about coffee over the summer – at email or elections but no decision on whether we will do it. 

Post-Mortem

• RE Peter: Spencer/Andrew
  • Beer was leftover, and money was leftover as well. So bought a cart and a projector for the BGSA. Will give awards in cash for some with email paper trails. And will process the rest of the money for it as well.
• Budget: Spencer/Antonia
  • Have run out of cheques. Will double check speed codes to ensure end-of-year is up-to-date. Should finish off the year at ~$4000.
  • Need a mock budget for the end of the year.

• Snackroom: 
  • Will probably need an additional person over the summer.

Future Events

• Curling (March): Brian and Courtney
  • 7 teams signed up, 2 teams still need to pay. Brian will hold on to the cash and pay things as necessary. Will book tomorrow or Wednesday. Curling 3-6. Trivia and (free) pizza afterwards.

• Candidacy (April): Colleen will take over from Andrew
  • Will plan to have that done before the election. There will be a talk and a pannel.
• Writing Workshop: Spencer and Andrew
  • Centre4Writers said no. Needs to be later than April 15th (from March 25th).

• Elections
  • April 29th, will have pizza. Colleen will draft an email before she sends it out. Exec elections including possibly GSA and definitely RE Peter in April, Budget and other position elections such as departmental council in September. Roles/responsibilities. 

Other Business

• BioSci Wellness Project Grant: Colleen
• Community Survey: Andrew
  • Weekly or monthly walks in the River Valley. Have a researcher come along who talks about stuff – include this in the elections?
  • Will have a community meeting next week at which the survey will be discussed.

BGSA January Meeting – Monday, February 25, 1:00 – 2:00 pm

Proposed Agenda

Housekeeping:

• BGSA Lounge: Andrew
  • Will get a couple of boardgames from Antonia and Andrew. Will send out a call for boardgames and books in general. Photo contest for putting things up on the wall both research and non-research. To print those would need $60. What other things do we want? How much are we willing to put in? Another $40 for fake plants? Will use coffee money for pictures first, then see from there.

• Budget update: Antonia and Spencer
  • Coffee sustains itself, and actually makes money. $620 and change in the last 2 weeks. Spend $650 on last snack run. Reminder email of snack room possibly did its job. Will work on making pricing easier for people.

• Killam mentor award: Colleen
  • Received packages, will send them out today and vote by Friday.

Post-Mortem:

• IDP Workshop: Nikki
  • Will put together a package for what information/how to better deliver information.

Future Events:

• Science FUNday (March 9 th )?
  • Andrew will send out an email for volunteers.

• RE Peter: Spencer /Andrew
  • Everything is falling into place. Abstracts are still open, 54 have been submitted, but need to be in today. Upper Crust will cater. Do we need to buy more alcohol for the 8th? Will get Coca-Cola.

• Curling (March): Yueyang and Courtney
  • Have decided date: March 30th! Will have pizza, no kitchen at the Granite. Do have a bar, so can drink there. Cost per person for ice is $25. Will charge $30 to include pizza into prize. Will think of a theme.

• Candidacy Workshop (April): Andrew
  • Will discuss next month.

• Writing Workshop (March): Spencer and Andrew
  • Will try to incorporate it with RE Peter. C4W does not have anyone available. Will go to FGSR, or try a prof.

Other Business:

• BioSci Wellness Project Grant: Colleen
  • Being put together by Carla and Melissa Roach. They want to put us on there as collaborators. Want different activities such as yoga, coffee, and others events. Colleen will send out their grant so we can take a look at it. Most of the money they will get will go towards bringing in people.

• BGSA Constitution ad-hoc committee: Colleen/Andrew
  • Need to review our constitution before the election.

BGSA Exec Meeting Minutes – 13:00 January 28, 2018 

Regrets: None

Meeting with Toby Spribille (15/20 min)

• Graduate opportunities for EcoEvo Seminar
  • Coffee break afterwards is a step in the right direction. In September Felix will leave and Kim will be joining to organize the seminar. Want more grad student engagement. Going forward, want to look at creating themes, making it more well-connected. Want to begin a conversation to see how this could change and become better!
  • Possible ideas: have a seminar for post-docs and graduate students to present, and another for external speakers and professors.
  • Think about how to change courses and requirements for the better. How to integrate seminars and presentations better with coursework.

• Graduate field trip with visiting students 
  • From a university in scandinavia (Uppsala – SLU)
  • They organize a field trip every few years, look at places to go, vote on it, and their next trip is Alberta. Toby is helping to plan and will be instructing. Tentatively planning 19 August – 2 September, 2019. Staying for 14 days, 9 hopefully with students from University of Alberta at a UofA field station. They will organize joint projects that are completed within the week there. There are several instructors that will go along. They have published this research before. Martin Lake and Kinsella locations? Participation might be free, credits/grades/PD might be possibilities. They do literature seminars beforehand, so doing prep here would make sense.
  • Toby will email Andrew with slides and information.

Housekeeping

• Working Group on Collegial Governance: Logan
  • On Friday 1 PM CW410, feedback on ideas presented so far and discuss new ones. Main ideas, changing culture on how council works so people are more engaged. Ideas on trying to recoup what was lost with RIGS (research interest groups) and gets the benefits of what they had. Talked in DBS council about having teaching areas/research areas that overlap with different areas. Can grad programs be structured in a different/better way? How do we connect the grad programs to undergraduate programs?

• Event form submission: Nikki
  • Will create forms and a How To to help with future event submissions.

• BGSA Lounge: Andrew
  • Re-arranged a corner and have coffee canisters now. Coffee could be offered after other seminars as well. Money is being made off of the coffee break, which is great. Will see if Jeff can fix the ping pong table.

• Budget: Antonia and Spencer
  • Different ideas on how to make money. Ask grad students what they want money to be spend on. Need a formal budget that people can look at before planning events.

• Mentor/supervisor awards: Colleen
  • There will be a vote.

Post-Mortem

• Christmas Party: Alyssa?
  • Well attended, but people were not drinking alcohol. That way very little money is being recovered.

• Chili Cook-off: Antonia
  • Was good. Nice working with the department since they have money. Lots of grad students came. Made a package for next year so it will be easier to plan.

• 3MT: Colleen
  • Good. Department paid for it, which was nice. Will only be one 3MT event per year for department.

Future Events

• Volunteers Needed

Science FUNday (March 9th)

• RE Peter: Spencer/Colleen/Andrew
• IDP (February 7th): Nikki
• Curling (March): Yueyang
  • South Campus $125 per sheet per hour. That would end up being $1500 for 4 sheets. Will look at another location (Granite?) as well and see if it is cheaper.

• Candidacy (April): Andrew
• Writing Workshop (February/March): Spencer and Andrew

Other Business (none)

BGSA 2018 November Meeting – 12:00, November 22, 2018

Regrets: Ruhul

Updates

• Christmas Party!: Alyssa

• Approval: Nikki
• 50:50 draw: Nikki – Need to come up with education purposes to spend it on
• Alcohol has been ordered from Horowitz, license picked up
• Cookie bake-off

• Job Fair: Colleen
• Re Peter: Spencer/Colleen/Andrew
• BGSA Lounge: Andrew
  • Need to bring back things from G404, Google Poll for when people can help
  • Will add a shelf with food to better accommodate specific requirements (GF, etc.)
  • Will get a projector in the lounge
  • Open to poster ideas to cover the windows

Post-mortem

• Q&A with the BGSA
• Beers with Stephen Heard

Future events

• Hot Lunch day: Colleen and Andrew
  • In January, as an “opening” for the lounge
• IDP workshop and PD in general: Nikki
  • Potential dates: January 22
  • Speakers: Deanna Davis + James Stafford + grad student?

Volunteers needed: Andrew

• GSA nominations for Dean Selection Committee: November 28th
  • Will send out an email soon for applications – Andrew, November 26
• ISSS Careers in Science: Booth volunteer needed: January 9th
  • Will send out another email – Andrew, December 1

• Science FUNday: Volunteers needed: March 9th
  • Will send out email in January

Organizers needed:

• Chilli Cookoff (January 11) – Antonia
  • Helping to organize, so not just serving this time

• 3MT (January 24th) – Colleen

BUDGET MEETING

• Snack room did not make as much money last year as it did the years before
• Other events ran as usual, cost wise
• Welcome bbq was a new event, which broke even
• Christmas Party made a little bit of money, had a lot of alcohol left over so ordered less this year (~$500)
• Halloween party will not be an event anymore, so scrapped from the budget
• RE Peter is at cost
• Budget approved

Other Business

• Department Chair Selection committee – Mark 
  • Next meeting second week of December
  • Have submitted/send out survey to gauge graduate student opinion on specifics of committee. Send out again tomorrow to make sure more people fill it in
  • Need more data so need another survey? Will have a draft in January,
  • Consultation officially ends on November 23, but potentially ongoing
  • Chair selection committee will conclude end of January

• Have another fundraiser, will discuss in January meeting so think of ideas

BGSA Exec Meeting Minutes – 12:00, October 25, 2018

Regrets: Ruhul

Updates

• RE Peter updates

• Event submissions will start soon

• Other events?

• Christmas (December 7th, 4:00 pm-8:00 pm/9pm for room booking): Alyssa
  Christmas baking competition at the party where people can vote for one they like best. Ingredient cards.
  Will provide “purchased assorted goods”
  Nightmare before Christmas themed??
• Job Fair (Mid November – Date TBA): Colleen
  Will be booking space and poster boards right away
  Will need
• IDP: Nikki
  More specific to BioSci than the FGSR one
  Do it in November? Or maybe in January, see what works best.
• Curling (March?): Yueyang
• April candidacy workshop (April): Andrew
• Intramurals: Erik
• Writing workshop (February/March?): Spencer & Andrew

• Website (Send Colleen Image and write up if you haven’t!)

Upcoming events

• Q&A with the BGSA (November 1st, 11:30-12:30 pm, CW)

• Grad office!

• Get questions send in ahead of time so they can be prepared for it

• JC’s ‘Beers with Steve’ (November 8th , 5-6:30 pm)

• PD hours!
• RSVP on a Google Poll

• Chili Cook-off (request from Department for timing of events in New Year)

• Student involvement?
• Let us have a voice in planning it
• More accessible, possibly inside Bio Sci
• List of volunteer duties and how many people they need/for what
• Advertisement to be left to Graduate

• 3MT (January 24th)

Budget

• Budget update from the Treasurer

• Currently the account is not under the correct name, so need to fix this still with CIBC

• Update about meeting with Department re: departmental funding
  $1200 for RE Peter
  $150 each for Candidacy and Writing workshop
• Budget Meeting to be pushed back a bit, combine with next
• Fundraising Ideas
  Christmas Party 50/50

Hot Dog Day

Next meeting

• Format of meetings

• Robert’s Rules?
• ‘Other Business’ section
• How to run an open meeting. Have a time for official discussions, then a specific time for opinions (timed?)
• Will work on a way to formalize meeting structure

• Budget meeting/November Executive meeting

Other Buisness

• Mark Waddingham and committee on search for new BioSci Chair

BGSA Exec Meeting Minutes – 12:00, September 20, 2018

Regrets: Ruhul

Admin

• All execs need to send pics and bio to Colleen
• Assign ‘portfolios’ to Executive. Work with volunteers for these events to make sure they are on top of it.

Christmas: Alyssa

Job Fair: Colleen

IDP: Nikki

Curling: Yueyang

April candidacy workshop: Andrew

Intramurals: Erik

Writing workshop: Spencer & Andrew

• Student Awards
• Fill Sports Council Positions
• Departmental Council & Admission and Awards

Have applications from general student body. Departmental Council will have all 4 spots on the roster filled.

• Schedule October Budget meeting

Will schedule at next BGSA meeting

Events

• Halloween Party: cancelled, was not well attended last year
• Updates on Event Organizer Training + Proserve

Everybody should get Proserve first. Email Chelsea and sign up for Event Organizer Training

Need to double check insurance practices

• Calendar of events
• Hot Lunches: once per month or so, have a hot lunch that costs a little money (at cost). Colleen and Andrew will run. Can let her know ideas about food.
• Q&A with the BGSA once per month with coffee, during lunch. More casual events where a speaker comes to talk about varied events. For example, expenses with Dean, GSA Labour and Collective Agreement, MBSU, etc. Need to think of more.

Discussion with Marc Waddingham about BioSci Chair Search Committee

• What concerns do Grad Students have? What does that mean we want the new BioSci Chair to agree on?

Supervisor and Grad relationship, is it a labour issue?

TAships and RAships, and compensation. Including possible salary increase with increased years of teaching.

Tuition and fees.

Mental health.

Post-grad employment.

(BioSci) Administration and its breakdown. Needs to be more communication, more streamlined, they need to want to talk to us.

The instructor’s track record and their relationship with (their) graduate students.

OHS includes proper treatment in the ‘workplace’. We need more reporting on this, and more talking about this. Need a structure in place to get concerns to the GSA. Great issue to keep on top of, might not be on issue here.

Make sure we have a chair willing to step up to talk about issues and challenge decisions or policies that are created. The chair dictates the community, the relationship between the faculty, staff, grad students, and undergraduates.

Need someone who is well rounded and understands that all parts of the faculties are important.

Will include Mark on the invites to previous exec meetings. Will possibly include the fact that he will be there and is there to talk to Grad issues.

BGSA Exec Meeting Minutes – 14:00 August 8, 2018

Regrets: Antonia, Erik, Spencer

New Student Orientation

• August 30th
• Presentation to new students
• BBQ outside
• Drinks at the Faculty Club afterwards
• Andrew will send out a poll to see how many current students would come and ask for more volunteers, also send out emails to specific faculty

The BGSA website

• Work on making the website more workable
• Put more upcoming and past events on
• More information on resources, scholarships, forms, thesis template, volunteer opportunities, seminar notices, coffee news/weekly coffee meetings potential

Event organizer training

• Everyone needs to get by end October, will be good for two years
• https://www.su.ualberta.ca/services/studentgroups/eventplanning/riskmanagement/

Lounge

• New lounge will be open soonish?
• Can use G404 for now, will use a digital lock (need to buy) that can store the physical key and everyone will have the code to that

Voting in a second treasurer

• Spencer Goyette, new incoming student will become the treasurer

14:00 August 8, 2018

Regrets: Antonia, Erik, Spencer

New Student Orientation

• August 30th
• Presentation to new students
• BBQ outside
• Drinks at the Faculty Club afterwards
• Andrew will send out a poll to see how many current students would come and ask for more volunteers, also send out emails to specific faculty

The BGSA website

• Work on making the website more workable
• Put more upcoming and past events on
• More information on resources, scholarships, forms, thesis template, volunteer opportunities, seminar notices, coffee news/weekly coffee meetings potential

Event organizer training

• Everyone needs to get by end October, will be good for two years
• https://www.su.ualberta.ca/services/studentgroups/eventplanning/riskmanagement/

Lounge

• New lounge will be open soonish?
• Can use G404 for now, will use a digital lock (need to buy) that can store the physical key and everyone will have the code to that

Voting in a second treasurer

• Spencer Goyette, new incoming student will become the treasurer

BGSA Executive Meeting April 12, 2018

Attendance: Alex, Colleen, Antonia, Alyssa, Perrine, Francesca, Erik, Andrew

Past Events

Candidacy Workshop

-Good attendance

-Reimbursement

Elections

-New Executives will be contacted by outgoing executives

-Sport positions unfilled for now

-Some volunteer positions unfilled for now

Snack Room

-Need new person to do the snack room

Upcoming

Curling Bonspiel

-Only 5 times as of today

-Potentially cancel 1 or 2 sheets

-Losing money on event as of today

BGSA Registration

-Deadline upcoming

-Needs to be signed by Presidents and Treasurer

BGSA Photo of the Month

-Bio research photos submitted and put up in BGSA lounge