{"id":2273,"date":"2019-10-01T01:14:59","date_gmt":"2019-10-01T01:14:59","guid":{"rendered":"https:\/\/grad.biology.ualberta.ca\/bgsa\/?p=2273"},"modified":"2020-08-30T01:32:58","modified_gmt":"2020-08-30T01:32:58","slug":"bgsa-executive-meeting-minutes-september-23-2019","status":"publish","type":"post","link":"https:\/\/grad.biology.ualberta.ca\/bgsa\/2019\/10\/01\/bgsa-executive-meeting-minutes-september-23-2019\/","title":{"rendered":"BGSA Executive Meeting Minutes, September 23 2019"},"content":{"rendered":"<p><span style=\"font-weight: 400\"><strong>BGSA Monthly Meeting<\/strong> &#8211; 15:00,\u00a0September 23 2019<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400\">Regrets: Jessica<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><b>Introductions<\/b><\/p>\n<p><span style=\"font-weight: 400\">Andrew, Miranda, Anmol, Claire, Nikki (PD), Jenny, Spencer, Erin, Kyle joined at 4:09pm,<\/span><\/p>\n<p><span style=\"font-weight: 400\">Gulnara (guest), Noelle (guest) Phil (guest), Emma (guest), Aneri (guest)<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><b>Guest Speakers<\/b><\/p>\n<ul>\n<li><span style=\"font-weight: 400\">Phil &amp; Yasmine (not present)-\u00a0<\/span>\n<ul>\n<li>Wednesday Nighters. Weekly Seminar in Ecology Department. Want to bring back as a recurring event, have alcohol at events. Asking BGSA for advice on how to run. Need at least one security, 2 people with EOT and ProServe as sober observers.<\/li>\n<li>Advertise to the department or grad list to get a wide breadth of presenters and guests. Possibility of developing a club specifically surrounding this event. Presentations should be in ecology but guests of all departments.<\/li>\n<li>Claire, Jenny and Andrew willing to work on it outside of the BGSA.<\/li>\n<li>All alcohol has to be purchased through the RATT.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>Professional Development (PD)<\/b><\/p>\n<ul>\n<li><span style=\"font-weight: 400\">Nikki &#8211; running PD info session this semester, Aneri potentially taking over next semester. Money from the department for pizza ~$100. Could ask Mark to cover PD information that Deanna usually talks about to make the session more concise.<\/span><\/li>\n<li>Aim for October 24th at 5, Nikki will check Mark\u2019s availability.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>Treasurer Update<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Snack Deposit\/Coffee Hour Deposit at beginning of September. 595.60. Losing money. (Reimbursement of ~1600 and only selling around 600). Watch next month if tracking up or down. Revisit then. Antonia redid pricing so we are not losing money on any item.<\/span><\/li>\n<\/ul>\n<ol>\n<li style=\"list-style-type: none\">\n<ol>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Send out email about snack room, maybe attach onto coffee friday email<\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Ping Pong Trophy. Spencer to reach out to Nikki\u2019s labmates boyfriend, Jeff (Chili Cookoff &#8211; Fab Shop), or Victor (Strickland) for pricing. Nobody against. Budget of approx. $50.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>Monthly Meeting Timing<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Send out another poll. Potential for 1-2 Monday, or Monday morning before lab. No monday morning labs.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>New Student Q&amp;A<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">3 students show up, from 3 different labs. Timing was close to orientation, possibly moving it later. Ask Kyle what he thinks.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Make it a more casual, bio beer night\/student mixer. Deweys or RATT. Licensed location on campus makes event submission easier.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>SGSAC: Science by the Pint<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Graduate association student coalition led by Spencer and Andrew, trying to increase communication between departments and faculties and associations.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Science by the Pint &#8211; October 4th. Prepaid tickets for The Pint on Whyte. Advertising soon. FCFS for tickets. Andrew, Spencer, Jessica for tickets.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Broader membership &#8211; to be a voting member, need to be an executive on any departmental approved group. Anyone else can attend meetings.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>C4W Poster &#8211; Lounge<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">More stuff on the walls in the lounge. Ad for C4W so more people are aware.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">BGSA to purchase. Spencer to get quote.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>Events<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Only income from snack room. Put money into more cost-free events.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Curling Bonspiel<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Emily Barry from Tanks lab to volunteer<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Pumpkin Carving (Third Thursday Event for October)<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Andrew calling about buying bulk pumpkins, knives<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Jenny and Claire to help Andrew<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">October 24th. Event already submitted but need to change dates with SERM? (Spencer and Erin)<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Different prize categories, full size chocolates as prizes.<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Most creative<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Most spooky<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Best thesis themed (\u201cCarve your Thesis\u201d, Kyle)<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Plant Exchange in association with OBS<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Third Thursday event next semester. Andrew and Erin will reach out to OBS.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Ping Pong. Third Thursday &#8211; November<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Spencer to lead<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">November 21st tentative dates<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Gingerbread\/Cookie Decorating. Second Thursday &#8211; December<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Noelle and Andrew<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Graham Crackers (Can also find gluten free)<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Need to change date with SERM? (Spencer and Erin)<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Stitch and Bitch<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Andrew to organize. Separate event than Third Thursday. Two options. Lounge with tea or Deweys.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Third Thursday event next semester, learn to knit, booking cw410. Learning to knit kits.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Friendsgiving<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Potluck<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Pushed to a later time (next semester?), perhaps an informal event<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Photo Contest<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Noelle and Spencer<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Only one category this year<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Committee &#8211; Physics and Chem grad students to judge<\/span><\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Trivia<\/span><\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Andrew &#8211; list of volunteers<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>Workshops<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Thesis Writing Workshop \/ Candidacy<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Kyle to lead, Andrew to help<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Spring 2020<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Email a professor, James to talk about requirements<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Buy pizzas<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Mindfulness Seminars<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Watch for emails.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Punch card, water bottle if you go to 6<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>Other<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Ad Hoc Meetings \/ Sub Committees for each event. Coordinate amongst selves.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">EDI (Equity, Diversity &amp; Inclusion) working group in the department. Willis talking to Coltman. Upcoming Town Hall.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Emma &#8211; Philosophy Pint<\/span><\/li>\n<li style=\"font-weight: 400\">First Thursday of every month &#8211; The Faculty Club.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>Next Meeting<\/b><\/p>\n<ul>\n<li><span style=\"font-weight: 400\">Go over Proposed Events\/Workshops. Not covered in this meeting.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400\">Meeting Adjourned 4:42pm<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>BGSA Monthly Meeting &#8211; 15:00,\u00a0September 23 2019 &nbsp; Regrets: Jessica &nbsp; Introductions Andrew, Miranda, Anmol, Claire, Nikki (PD), Jenny, Spencer, Erin, Kyle joined at 4:09pm, Gulnara (guest), Noelle (guest) Phil (guest), Emma (guest), Aneri (guest) &nbsp; Guest Speakers Phil &amp; Yasmine (not present)-\u00a0 Wednesday Nighters. Weekly Seminar in Ecology Department. Want to bring back as a recurring event, have alcohol at events. Asking BGSA for advice on how to run. Need at least one security, 2 people with EOT and ProServe as sober observers. Advertise to the department or grad list to get a wide breadth of presenters and guests. Possibility of developing a club specifically surrounding this event. Presentations should be in ecology but guests of all departments. Claire, Jenny and Andrew willing to work on it outside of the BGSA. All alcohol has to be purchased through the RATT. &nbsp; Professional Development (PD) Nikki &#8211; running PD info session this semester, Aneri potentially taking over next semester. Money from the department for pizza ~$100. Could ask Mark to cover PD information that Deanna usually talks about to make the session more concise. Aim for October 24th at 5, Nikki will check Mark\u2019s availability. &nbsp; Treasurer Update Snack Deposit\/Coffee Hour Deposit at beginning of September. 595.60. Losing money. (Reimbursement of ~1600 and only selling around 600). Watch next month if tracking up or down. Revisit then. Antonia redid pricing so we are not losing money on any item. Send out email about snack room, maybe attach onto coffee friday email Ping Pong Trophy. Spencer to reach out to Nikki\u2019s labmates boyfriend, Jeff (Chili Cookoff &#8211; Fab Shop), or Victor (Strickland) for pricing. Nobody against. Budget of approx. $50. &nbsp; Monthly Meeting Timing Send out another poll. Potential for 1-2 Monday, or Monday morning before lab. No monday morning labs. &nbsp; New Student Q&amp;A 3 students show up, from 3 different labs. Timing was close to orientation, possibly moving it later. Ask Kyle what he thinks. Make it a more casual, bio beer night\/student mixer. Deweys or RATT. Licensed location on campus makes event submission easier. &nbsp; SGSAC: Science by the Pint Graduate association student coalition led by Spencer and Andrew, trying to increase communication between departments and faculties and associations.\u00a0 Science by the Pint &#8211; October 4th. Prepaid tickets for The Pint on Whyte. Advertising soon. FCFS for tickets. Andrew, Spencer, Jessica for tickets. Broader membership &#8211; to be a voting member, need to be an executive on any departmental approved group. Anyone else can attend meetings. &nbsp; C4W Poster &#8211; Lounge More stuff on the walls in the lounge. Ad for C4W so more people are aware. BGSA to purchase. Spencer to get quote. &nbsp; Events Only income from snack room. Put money into more cost-free events. Curling Bonspiel Emily Barry from Tanks lab to volunteer Pumpkin Carving (Third Thursday Event for October) Andrew calling about buying bulk pumpkins, knives Jenny and Claire to help Andrew October 24th. Event already submitted but need to change dates with SERM? (Spencer and Erin) Different prize categories, full size chocolates as prizes. Most creative Most spooky Best thesis themed (\u201cCarve your Thesis\u201d, Kyle) Plant Exchange in association with OBS Third Thursday event next semester. Andrew and Erin will reach out to OBS. Ping Pong. Third Thursday &#8211; November Spencer to lead November 21st tentative dates Gingerbread\/Cookie Decorating. Second Thursday &#8211; December Noelle and Andrew Graham Crackers (Can also find gluten free) Need to change date with SERM? (Spencer and Erin) Stitch and Bitch Andrew to organize. Separate event than Third Thursday. Two options. Lounge with tea or Deweys.\u00a0 Third Thursday event next semester, learn to knit, booking cw410. Learning to knit kits. Friendsgiving Potluck Pushed to a later time (next semester?), perhaps an informal event Photo Contest Noelle and Spencer Only one category this year Committee &#8211; Physics and Chem grad students to judge Trivia Andrew &#8211; list of volunteers &nbsp; Workshops Thesis Writing Workshop \/ Candidacy Kyle to lead, Andrew to help Spring 2020 Email a professor, James to talk about requirements Buy pizzas Mindfulness Seminars Watch for emails. Punch card, water bottle if you go to 6 &nbsp; Other Ad Hoc Meetings \/ Sub Committees for each event. Coordinate amongst selves. EDI (Equity, Diversity &amp; Inclusion) working group in the department. Willis talking to Coltman. Upcoming Town Hall.\u00a0 Emma &#8211; Philosophy Pint First Thursday of every month &#8211; The Faculty Club. &nbsp; Next Meeting Go over Proposed Events\/Workshops. Not covered in this meeting. &nbsp; Meeting Adjourned 4:42pm<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-2273","post","type-post","status-publish","format-standard","hentry","category-meeting-minutes"],"_links":{"self":[{"href":"https:\/\/grad.biology.ualberta.ca\/bgsa\/wp-json\/wp\/v2\/posts\/2273","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/grad.biology.ualberta.ca\/bgsa\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/grad.biology.ualberta.ca\/bgsa\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/grad.biology.ualberta.ca\/bgsa\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/grad.biology.ualberta.ca\/bgsa\/wp-json\/wp\/v2\/comments?post=2273"}],"version-history":[{"count":2,"href":"https:\/\/grad.biology.ualberta.ca\/bgsa\/wp-json\/wp\/v2\/posts\/2273\/revisions"}],"predecessor-version":[{"id":2275,"href":"https:\/\/grad.biology.ualberta.ca\/bgsa\/wp-json\/wp\/v2\/posts\/2273\/revisions\/2275"}],"wp:attachment":[{"href":"https:\/\/grad.biology.ualberta.ca\/bgsa\/wp-json\/wp\/v2\/media?parent=2273"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/grad.biology.ualberta.ca\/bgsa\/wp-json\/wp\/v2\/categories?post=2273"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/grad.biology.ualberta.ca\/bgsa\/wp-json\/wp\/v2\/tags?post=2273"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}