Meeting Minutia

BGSA Executive Meeting Minutes, September 23 2019

October 1, 2019

BGSA Monthly Meeting – 15:00, September 23 2019

 

Regrets: Jessica

 

Introductions

Andrew, Miranda, Anmol, Claire, Nikki (PD), Jenny, Spencer, Erin, Kyle joined at 4:09pm,

Gulnara (guest), Noelle (guest) Phil (guest), Emma (guest), Aneri (guest)

 

Guest Speakers

  • Phil & Yasmine (not present)- 
    • Wednesday Nighters. Weekly Seminar in Ecology Department. Want to bring back as a recurring event, have alcohol at events. Asking BGSA for advice on how to run. Need at least one security, 2 people with EOT and ProServe as sober observers.
    • Advertise to the department or grad list to get a wide breadth of presenters and guests. Possibility of developing a club specifically surrounding this event. Presentations should be in ecology but guests of all departments.
    • Claire, Jenny and Andrew willing to work on it outside of the BGSA.
    • All alcohol has to be purchased through the RATT.

 

Professional Development (PD)

  • Nikki – running PD info session this semester, Aneri potentially taking over next semester. Money from the department for pizza ~$100. Could ask Mark to cover PD information that Deanna usually talks about to make the session more concise.
  • Aim for October 24th at 5, Nikki will check Mark’s availability.

 

Treasurer Update

  • Snack Deposit/Coffee Hour Deposit at beginning of September. 595.60. Losing money. (Reimbursement of ~1600 and only selling around 600). Watch next month if tracking up or down. Revisit then. Antonia redid pricing so we are not losing money on any item.
    1. Send out email about snack room, maybe attach onto coffee friday email
  • Ping Pong Trophy. Spencer to reach out to Nikki’s labmates boyfriend, Jeff (Chili Cookoff – Fab Shop), or Victor (Strickland) for pricing. Nobody against. Budget of approx. $50.

 

Monthly Meeting Timing

  • Send out another poll. Potential for 1-2 Monday, or Monday morning before lab. No monday morning labs.

 

New Student Q&A

  • 3 students show up, from 3 different labs. Timing was close to orientation, possibly moving it later. Ask Kyle what he thinks.
  • Make it a more casual, bio beer night/student mixer. Deweys or RATT. Licensed location on campus makes event submission easier.

 

SGSAC: Science by the Pint

  • Graduate association student coalition led by Spencer and Andrew, trying to increase communication between departments and faculties and associations. 
  • Science by the Pint – October 4th. Prepaid tickets for The Pint on Whyte. Advertising soon. FCFS for tickets. Andrew, Spencer, Jessica for tickets.
  • Broader membership – to be a voting member, need to be an executive on any departmental approved group. Anyone else can attend meetings.

 

C4W Poster – Lounge

  • More stuff on the walls in the lounge. Ad for C4W so more people are aware.
  • BGSA to purchase. Spencer to get quote.

 

Events

  • Only income from snack room. Put money into more cost-free events.
  • Curling Bonspiel
    • Emily Barry from Tanks lab to volunteer
  • Pumpkin Carving (Third Thursday Event for October)
    • Andrew calling about buying bulk pumpkins, knives
    • Jenny and Claire to help Andrew
    • October 24th. Event already submitted but need to change dates with SERM? (Spencer and Erin)
    • Different prize categories, full size chocolates as prizes.
      • Most creative
      • Most spooky
      • Best thesis themed (“Carve your Thesis”, Kyle)
  • Plant Exchange in association with OBS
    • Third Thursday event next semester. Andrew and Erin will reach out to OBS.
  • Ping Pong. Third Thursday – November
    • Spencer to lead
    • November 21st tentative dates
  • Gingerbread/Cookie Decorating. Second Thursday – December
    • Noelle and Andrew
    • Graham Crackers (Can also find gluten free)
    • Need to change date with SERM? (Spencer and Erin)
  • Stitch and Bitch
    • Andrew to organize. Separate event than Third Thursday. Two options. Lounge with tea or Deweys. 
    • Third Thursday event next semester, learn to knit, booking cw410. Learning to knit kits.
  • Friendsgiving
    • Potluck
    • Pushed to a later time (next semester?), perhaps an informal event
  • Photo Contest
    • Noelle and Spencer
    • Only one category this year
  • Committee – Physics and Chem grad students to judge
  • Trivia
  • Andrew – list of volunteers

 

Workshops

  • Thesis Writing Workshop / Candidacy
    • Kyle to lead, Andrew to help
    • Spring 2020
    • Email a professor, James to talk about requirements
    • Buy pizzas
  • Mindfulness Seminars
    • Watch for emails.
    • Punch card, water bottle if you go to 6

 

Other

  • Ad Hoc Meetings / Sub Committees for each event. Coordinate amongst selves.
  • EDI (Equity, Diversity & Inclusion) working group in the department. Willis talking to Coltman. Upcoming Town Hall. 
  • Emma – Philosophy Pint
  • First Thursday of every month – The Faculty Club.

 

Next Meeting

  • Go over Proposed Events/Workshops. Not covered in this meeting.

 

Meeting Adjourned 4:42pm